Office space planning, design, specifications, and project management tend to become intermingled for many furniture projects. However, in this article we will discuss the overall subject of space planning. First of all, let me say that if an architect is involved in your project, he or she will probably play a major role in the furniture and space planning decisions.

The planning stage can have several different scenarios: Your project could require all new furniture, reconfiguring existing furniture, or a combination of both. The office furniture dealership should have experience in your particular situation and should be capable of creating a plan based on your goals and the future plans of your company.

In order to determine these goals and future plans, interviews with the appropriate people in specific departments is necessary. After the interview process is completed, your furniture representative should have recommendations that would best serve the needs of your company.

Office space planning is an important part of purchasing new office furniture as well as reusing existing furniture. Since many companies are cutting back on expenditures, careful planning can be very cost effective.

The Budget: The office space planning process is a time when preliminary budgets can be determined. Whatever the size of your project, it can save a great deal of time if you discuss the budget allocated for furniture purchases.

I think that many clients neglect sharing the budget amount for fear of being "ripped off." In all my years of working in the industry I have never seen this happen. There is far too much competition in the furniture world to play that kind of game.

Without a "ballpark budget amount" it may be impossible to meet your required move-in date. So keep that in mind and share your move-in expectations with your furniture dealer during your initial contact.

If you are making a major furniture purchase, it's a good idea to determine an approximate budget for private offices, workstations, conference rooms, chairs, etc. This doesn't have to be exact, however, it can turn into a status problem for your company later on.

Successful Outcome: Office space that is allocated efficiently resulting in the best possible use of space for your employees and business requirements. This includes private offices, open areas, conference rooms, meeting areas, reception areas, etc. Lighting and the overall appearance of the furniture should be pleasing to the eye as well as create a productive work environment.

About the Author

Janet Vogel, who is retired from the office furniture industry, is now the owner of Homemade Gift Basket Ideas where you can find information about creating homemade corporate gift baskets