Maintaining safety in the workplace has never been more important and there are many things which a company should do to know who is in the building. Having visitor books at the front desk where guests have to sign in and out is a great way of knowing who is in the building. If visitors have to sign in before they get past reception or security, it can greatly reduce the risk of opportunist thieves or unwanted people from gaining access to the property. There are many hi-tec ways of preventing access to people but the simplicity of a visitor's book still works for many people and companies.

One great advantage of using a visitor's book to sign people in and out of the building can occur if there is a firm drill or alarm. It is easy to perform a head count of roll-call of employees but if there are guests on the premises, it can be harder to ensure that they are safely accounted for. This is where the information contained in the visitors book can be of benefit, providing a record of just who is in the building at that moment. The visitor's book should be consulted when everyone is outside to ensure that all guests have been accounted for.

There are some visitor's books which not only record a person coming in and leaving the premises, there is also the space for a tear off slip of their details. This can be placed in a lanyard or holder for the guest to wear as a badge when they are in the premises. This greatly increases the health and safety element of their visitor and points them out as someone who is recorded as being in the building and has a reason to be there. This can prevent them from facing questioning from any member of staff that does not recognise and wishes to question their reason for being in the building. Combining the information within the visitors book with the ability to provide a security pass for visitors is extremely efficient and greatly assists in raising the security level of a building.

Visitor's books can also have room for feedback for guests to leave at the end of a tour or visit to a company. Obtaining genuine feedback is one of the best ways for a company to develop their service and to provide a better experience for guests. This is why so many firms are keen to hear the views of people who have been in their premises or worked with staff members.